Document management in education - Challenges and solutions with LibreSign

Common problems in document management

Document management faces several common issues. Manual document signing can take days or even weeks, especially when multiple signatures are needed, delaying important processes and affecting the institution's operations. Moreover, manual handling of documents increases the chance of errors, leading to legal and administrative problems. The use of paper, printing, storage, and sending physical documents also generates significant costs for institutions. Finally, ensuring data security and compliance with laws, such as the LGPD (General Data Protection Law), is a constant challenge.

Real problem: Floods in Rio Grande do Sul

A recent example that highlights the importance of document digitization is the floods in Rio Grande do Sul. Many schools and universities lost important physical documents due to the floods, resulting in enormous losses and difficulties in recovering essential information. The lack of digitization severely affected the administration and continuity of educational activities. This tragic event reinforces the urgent need to adopt digital solutions to protect important data and ensure the resilience of institutions against natural disasters.

LibreSign: The ideal solution

LibreSign is a digital signature platform that allows educational institutions to digitize and automate document management, offering a secure, efficient, and cost-effective solution. With LibreSign, you reduce bureaucracy, save resources, and increase security.

Among its features, we highlight:

1. Digital document signing using digital certificates (e-CPF, e-CNPJ, or system-generated certificates).
2. Legal validity and compliance with Brazilian legislation, including the General Data Protection Law (LGPD), and the European Union's General Data Protection Regulation (GDPR).
3. Centralizes the creation, storage, and signing of documents in a single system, facilitating access and management, reducing bureaucracy, and increasing the efficiency of academic offices.
4. Uses advanced encryption to protect documents from unauthorized access, ensuring data integrity and confidentiality, which is essential for LGPD compliance.
5. Eliminates the need for physical document sending, saving time and resources.

Examples of documents that can be signed

LibreSign can be used to sign a wide variety of school and academic documents, including:

1. Enrollment contracts
2. Report cards and performance reports
3. Certificates and diplomas
4. Lesson plans
5. Parental authorizations
6. Statements and requests
7. Various administrative forms

Using LibreSign for these documents increases practicality, security, efficiency, and legal compliance, benefiting both institutions and students.

Discover the benefits of using LibreSign

• Speed: Reduce the time needed to sign and process documents, increasing productivity.
• Cost Reduction: Eliminate costs associated with paper, printing, and sending documents.
• Security: Ensure the protection of sensitive data and compliance with the LGPD.
• Sustainability: Contribute to environmental preservation by reducing paper usage.
• Accessibility: Allow documents to be signed from anywhere, at any time, facilitating remote management.

Digitizing signing processes is a crucial step towards modernizing educational institutions. LibreSign offers a complete solution that not only improves efficiency and reduces costs but also ensures data security and compliance. Transform your institution's document management with LibreSign and enjoy all the benefits of digital transformation.

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